STOCKALPHA — ARCHIVE TO STOCK
Manual preparation kit | 1 November 2026
https://stockalpha.io/guides/sell-photos-from-existing-library

FILES
archive-to-stock-assessment.csv — twenty empty review rows.
ten-photo-stock-pilot-tracker.csv — ten empty submission/outcome rows.
These sheets are for your records. They are not agency metadata upload formats.

1. PICK ONE KNOWN COLLECTION
Choose a trip, subject or personal project with accessible originals. Keep a
separate backup. Select distinct candidates rather than every similar frame.
Ten pilot photographs is an exercise size, not an approval or sales promise.

2. COMPLETE THE ASSESSMENT
Use local_filename to identify the working master/export without renaming the
original. Record your collection, subject and whether capture date/location and
the original are available. In review fields, describe what you checked and any
question still unresolved. A tick is your note, not legal or agency clearance.
Check ownership/licensing permissions, applicable releases, client agreements
and per-file exclusivity before including work. Keep identity documents out of
these sheets; use the agency's own verification process.

3. PREPARE A PILOT
Choose the agency and applicable commercial/editorial instructions. Inspect each
finished export at full size. Check format, dimensions, profile and file size
against current requirements. Review captions and keywords against the final
crop. Use preparation_needed and review_notes for unresolved questions.
Mark pilot_selected only for the files you want to carry into the pilot log.

4. TRACK DISTINCT OUTCOMES
Copy the final local filename and destination into the ten-photo tracker.
Record submitted_at, the actual review_outcome and any rejection feedback.
After approval, check the public listing and record its URL or agency asset ID
in your notes. Upload, submission, approval, listing and sale are separate events.
Do not put made-up dates, approvals or royalties into your records.

5. REVIEW THE WORK
Record time spent selecting, editing, describing and submitting in your own
notes. Review actual agency feedback before expanding the batch. Check current
resubmission rules before sending a corrected file. Track sales only from real
agency records; a large archive does not establish likely income.

WORK WITH THE SHEETS
Open them in a spreadsheet app and save a working copy. Add review rows when
useful. When exporting CSV later, inspect it for quoting/encoding changes.
The sheets stay where you save them; downloading them does not upload photos,
scan a catalogue or create an agency account.

NEXT
Lightroom file and metadata preparation:
https://stockalpha.io/guides/lightroom-to-stock-photography
Submission checks:
https://stockalpha.io/guides/stock-photography-submission-checklist
Workflow development updates:
https://stockalpha.io/waitlist

The linked archive guide contains advertising referral links with the relevant
qualifying conditions beside each link. Recommendations should fit your work.